Privacy policy

At Kingdom Design International School of Theology (hereinafter referred to as “the Institution,” “we,” “our,” or “us”), we are fully committed to protecting the privacy, dignity, and digital security of every student, faculty member, ministry partner, and visitor who interacts with our theological learning platforms and services. This Privacy Policy serves as a declaration of our institutional commitment to integrity, transparency, and the responsible stewardship of personal information entrusted to us.

By engaging with our website, registering for courses, submitting applications, communicating via digital platforms, or utilizing any component of our services—whether academic, spiritual, or ministerial in nature—you hereby consent to the practices and policies outlined in this statement. We encourage you to read this document thoroughly, as it governs how your personal data is collected, used, stored, secured, and—where applicable—shared, in accordance with prevailing data protection regulations and ethical theological standards.

I. Information We Collect
In the course of delivering theological education and spiritual formation programs, we collect both personally identifiable information (PII) and non-personally identifiable information (non-PII) from our users. The types of information we collect may include, but are not limited to:

1. Personal Identification Information:
This includes your full legal name, date of birth, gender, nationality, identification numbers, mailing address, phone number, email address, and denominational or ministry affiliation. These are collected during the application, registration, and enrollment process and are essential for communication, certification, and academic record keeping.

2. Academic and Ministry Credentials:
We may collect prior academic transcripts, ministry experience, ordination details, church involvement history, spiritual giftings, and references from pastoral leaders. This information is utilized to appropriately place students within the correct program level and to offer spiritually tailored mentorship.

3. Payment and Financial Data:
In processing tuition fees, donations, or other transactions, we may collect billing addresses, payment preferences, and secure payment information via third-party payment processors. We do not store full credit card details on our internal servers but rely on secure, compliant payment gateways.

4. Technical and Usage Data:
We automatically collect data on how our platform is accessed and used. This includes browser type, operating system, device identifiers, IP address, pages visited, session duration, and interaction with content. This helps us optimize performance, user experience, and security.

5. Communication Records:
Correspondence between users and the Institution via email, messaging platforms, support tickets, or phone calls may be recorded or archived for training, verification, and quality assurance purposes.

II. How We Use Your Information
All information collected by Kingdom Design International School of Theology is handled with the utmost care and is used exclusively for lawful and explicitly defined purposes. The primary uses of user information include the following:

1. Academic Administration:
Personal and academic data is used for course enrollment, student identification, issuing certificates and transcripts, tracking progress, facilitating learning, and fulfilling our obligations as an accredited theological institution.

2. Communication and Notifications:
We use contact information to communicate important updates regarding coursework, class schedules, changes in policy, promotional theological events, ministry opportunities, and institutional announcements.

3. Security and Fraud Prevention:
Technical data is analyzed to detect, prevent, and respond to unauthorized access, suspicious activities, account misuse, or threats to our digital infrastructure.

4. Legal Compliance:
We may process your data to comply with legal obligations, regulatory requirements, accreditation bodies, or governmental authorities when lawfully required.

5. Research and Improvement:
Aggregated and anonymized data may be used internally for institutional research, spiritual formation analysis, content development, and platform enhancements.

6. Spiritual Care and Ministerial Support:
We may use your submitted information to provide pastoral guidance, spiritual mentorship, prayer support, and ministry placement, as appropriate to your theological journey.

III. Legal Basis for Data Processing
We process personal data based on one or more of the following legal grounds:

Consent: You have given clear and informed permission for us to process your personal data for a specific purpose.
Contractual Obligation: Processing is necessary for the performance of a contract, such as enrollment agreements, tuition payments, or academic delivery.
Legal Requirement: Processing is required to comply with applicable laws, tax requirements, or official reporting obligations.
Legitimate Interest: We may process data for institutional purposes that do not override your fundamental rights and freedoms—such as platform security, program improvement, or alumni outreach.

IV. Data Storage and Retention
All personal data collected is stored securely in encrypted databases, protected by firewalls, access controls, and multi-layered authentication protocols. The Institution ensures that only authorized personnel with a clear academic or administrative need are granted access to user information.

We retain personal data only for as long as necessary to fulfill the purpose for which it was collected. This may include the duration of your enrollment, certification verification, alumni relations, or compliance with legal obligations. Once data is no longer required, it will be permanently and securely deleted, anonymized, or archived, in accordance with our internal data retention policy.

V. Information Sharing and Disclosure
We do not sell, rent, trade, or otherwise disclose your personal information to third parties for commercial or advertising purposes. However, we may share your data under the following limited and specific circumstances:

1. Service Providers:
We may engage trusted third-party vendors to assist in delivering academic, technical, or financial services (e.g., email services, cloud storage, payment processing, video conferencing). These vendors are bound by confidentiality agreements and required to handle your data in compliance with this Privacy Policy.

2. Legal and Governmental Authorities:
We may disclose personal information when compelled to do so by law, subpoena, court order, or government regulation, or when we believe in good faith that such disclosure is necessary to prevent harm, protect institutional rights, or comply with legal proceedings.

3. Accreditation and Academic Partnerships:
Where applicable, your data may be shared with recognized accrediting bodies, ministry partners, or affiliate institutions for the purposes of academic validation, joint programming, or credential recognition.

4. Consent-Based Sharing:
Where explicit consent is given (e.g., testimonies, photos, case studies, publications), we may share limited information for Kingdom promotional purposes.

VI. International Data Transfers
As a theological institution serving a global student base, some of your data may be transferred, processed, or stored in countries outside your own, including jurisdictions that may not have the same level of data protection as your country of residence. In such cases, we ensure that appropriate safeguards, such as standard contractual clauses or data transfer agreements, are in place to protect your information.

VII. Children’s Privacy
Our services are not directed at individuals under the age of 16. We do not knowingly collect personal data from minors without verifiable parental or guardian consent. If we discover that a child has submitted personal information in violation of this policy, we will promptly delete such data and take appropriate action.

VIII. Cookies and Tracking Technologies
Our website and learning platforms may use cookies, beacons, or similar technologies to enhance user experience, remember login sessions, collect anonymous analytics, and facilitate navigation. You may control or disable cookies via your browser settings; however, doing so may affect certain functionality.

IX. Your Data Protection Rights
Depending on your jurisdiction, you may have the following rights concerning your personal data:

Right to Access: You have the right to request a copy of the personal data we hold about you.
Right to Rectification: You may request corrections to inaccurate or incomplete data.
Right to Erasure: You may request that we delete your personal data, subject to applicable retention laws.
Right to Restrict Processing: You may request a temporary halt to processing while a dispute or correction is resolved.
Right to Object: You may object to data processing carried out under legitimate interest.
Right to Data Portability: You may request a digital copy of your data in a commonly used format for transfer.
Right to Withdraw Consent: If we rely on consent as the legal basis for processing, you may withdraw it at any time.
To exercise these rights, please contact us at [email protected]. We will respond within the timeframe prescribed by applicable law.

X. Data Breach Notification
In the unlikely event of a data breach that may compromise your personal information, we will notify you and relevant authorities in accordance with data protection laws. Our IT department employs advanced cybersecurity tools and response protocols to minimize risk and protect institutional data integrity.

XI. Changes to This Privacy Policy
This Privacy Policy is a living document and may be updated from time to time to reflect changes in technology, law, institutional practices, or theological policy. When changes are made, we will post the revised policy on our website and notify users through appropriate channels. Continued use of our services after such changes signifies your acceptance of the updated terms.

XII. Contact Us
Should you have any questions, concerns, or complaints regarding this Privacy Policy or the use of your personal data, you are encouraged to contact our admin at [email protected]